* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:02] EVERYTHING'S ON, RIGHT? MM-HMM . YEAH. OKAY. I'D [1. Call to order and roll call of members ] LIKE TO BRING THE, UM, SEPTEMBER 11TH HISTORIC DISTRICT COMMISSION, UH, MEETING TO ORDER. FIRST ORDER OF BUSINESS IS THE, UH, ROLL CALL. OOPS. DAVE HA. PRESENT. KELLY GREEN. PRESENT. DEIDRE BRADLEY. PRESENT. SUSAN PIERCE, PRESENT. SUSAN MEYER PRESENT. DUSTY RERA. AND, UH, MELANIE SWEENEY DID NOT SEEM TO BE THERE. AND THEN, UH, MICHAEL'S HENDERSHOT HERE. [2. Approval of March 20, 2025, minutes ] OKAY. THE, UH, SECOND ORDER OF BUSINESS IS APPROVAL OF THE, UH, MARCH 20TH MINUTES. UM, ANY DISCUSSION ON THE, UH, MINUTES? THAT WAS THE, UH, CERTIFICATE OF APPROPRIATENESS FOR, UM, ADDING WINDOWS AND WALLS TO THE, UH, PAVILION AT BUTLER'S COURTYARD. DO I HEAR A MOTION TO APPROVE AS WRITTEN? I MAY SO MOVE. I'LL SECOND HEARING A MOTION AND A SECOND. ALL THOSE IN FAVOR SIGNIFY BY SAYING AYE. AYE. AYE. THOSE, UH, OPPOSED? SAME SIGN THAT, UM, PASSES FOR OR UNANIMOUSLY. UM, AND THE NEXT ORDER OF BUSINESS IS THE, UH, CITIZENS COMMUNICATION. [4.A. Hold a public hearing and take action on a Certificate of Appropriateness, HC-25-0007, (610 2nd Street), a request to demolish an existing structure known as the “Bunk House”, located at 610 2nd Street. ] UM, I DON'T SEE WHERE THERE'S ANYONE HERE TO DISCUSS ANYTHING, SO I'LL MOVE TO ITEM NUMBER, UH, FOUR, WHICH IS TO HOLD A PUBLIC HEARING AND TAKE ACTION ON A CERTIFICATE OF APPROPRIATENESS, HC DASH 25 DASH 0 7 6 10 SECOND STREET. REQUEST A REQUEST TO DEMOLISH AN EXISTING STRUCTURE KNOWN AS THE BUNKHOUSE LOCATED AT SIX TEN SECOND STREET. ALL RIGHTY. I'M ANN WILLIAMS WITH THE PLANNING DEPARTMENT. FOR THE RECORD, UM, THIS CERTIFICATE OF APPROPRIATENESS REQUEST IS TO DEMOLISH A CONTRIBUTING STRUCTURE KNOWN AS THE BUCKHOUSE BUNKHOUSE LOCATED AT SIX TEN SECOND STREET. YOU CAN SEE THE STRUCTURE IS AT THE REAR OF THE PROPERTY UP THERE ON YOUR AERIAL VIEW. THE NEXT FEW SLIDES ARE, UM, ALL DIFFERENT SIDES OF THE BUNKHOUSE, WHERE YOU CAN SEE THE CONDITION OF IT. UM, I TOOK THOSE PICTURES ON AUGUST 12TH, SO IT'S PRETTY CURRENT. THE APPLICANT, UM, SUBMITTED QUOTES FOR, UH, PROPOSALS FOR REPAIR AND DEMOLITION. UM, YOU CAN SEE THE, UM, DIFFERENCE IN COST UP ON THIS SLIDE, 71,500 FOR REPAIR AND 8,050 FOR DEMOLITION. SO WE FIND THAT, UM, THIS BUILDING IS CONSIDERED CONTRIBUTING TO THE DISTRICT. UM, THE APPLICANT INDICATES THAT THE RESTORATION AND REPAIR, UM, IS NOT FEASIBLE DUE TO THE EXTENSIVE DISREPAIR AND THE UNREASONABLE COST OF REPAIR. UM, OTHER OPTIONS HAVE BEEN EXPLORED, BUT, UM, WITHOUT SUCCESS. AND AFTER AN INSPECTION OF THE SITE, THE BUILDING OFFICIAL DEEMS THAT THE BUILDING IS UNSAFE. SO, WE'RE HERE IF YOU HAVE ANY QUESTIONS. OKAY. WITH THAT, UH, I'LL OPEN UP THE, UM, PUBLIC HEARING AT, UH, 6 0 4. WELL, I GUESS I SHOULD ASK IF ANYBODY HAD ANY QUESTIONS FOR THE, UM, ABOUT THE PRESENTATION. AND THEN I'LL OPEN UP THE, UM, PUBLIC HEARING. RONNIE, AMBER, DO YOU WANNA PRESENT ANYTHING? HAVE ANY QUESTIONS, , PLEASE OUT THAT WE ARE GOING TO SALVAGE MATERIALS. , THERE YOU GO. SPOKE UP . WELL, IF THERE'S ANY GOOD NEWS, UH, THE, THE, UH, ARCHITECTURAL MATERIALS, WINDOWS SIDINGS, THE BAT AND BOARD, UH, ALL THOSE THINGS ARE GONNA BE SALVAGED. THEY'RE GONNA BE STORED, UH, IN SAFEKEEPING OVER AT THE OLD, UH, WALTER HALL HOUSE. I FORGET WHAT THEY CALL IT NOW, BUT THE PARK AND, UH, AND THAT STORAGE BUILDING THERE. AND IT, UH, THE PLAN, THE HISTORIC LAKE CITY HISTORICAL SOCIETY IS DOING THAT. THE PLAN IS TO USE THOSE TO RESTORE OTHER BUILDINGS ARE POTENTIALLY TO REBUILD A SIMILAR STRUCTURE AT SOME POINT IN TIME IF THEY'RE, IF A SITE CAN BE LOCATED. ONE OF THE OTHER PROBLEMS WE HAD, WE [00:05:01] ACTUALLY GAVE THE BUILDING TO HISTORICAL SOCIETY TO RESTORE. AND THERE WAS ATTEMPTS TO MA THAT, BUT AFTER FURTHER REVIEW, IT WAS DETERMINED IT WAS TOO BIG OF A JOB, SO THEY GAVE IT BACK TO US. AND, UH, NOW WE'RE GIVING, WE'RE GIVING THEM THE PIECES, UH, AND, UH, WE'RE ALL WORKING TOGETHER. SO IT'S, IT'S ALL GOOD, BUT IT'S UNSAFE AND, UH, IT NEEDS TO BE, UH, GOTTEN RID OF BEFORE SOMEONE GETS HURT OR CATCHES ON FIRE, SOMETHING. WE HAVE A HURRICANE AND ALL THAT STUFF BLOWS ALL OVER THE PLACE. YEAH. RYAN, JUST, JUST ONE QUESTION. THE, UM, $71,000 RE REPAIR, THAT'S REALLY NOT EVEN A QUOTE TO REPAIR. WASN'T THAT TO BASICALLY BUILD A NEW BUILDING? WELL, IT, NO. THEY WERE GONNA GO INSIDE AND BRACE IT ALL UP AND TRY TO RE PUT IT BACK, BUT THEY WERE NOT GONNA USE LIKE KIND AND TYPE OF MATERIALS. THEY'RE JUST GONNA GO DOWN TO KILGORES AND GET TWO BY FOURS AND STUFF, . SO IT WOULD'VE, YOU KNOW, WOULDN'T HAVE BEEN THE FRONT OF IT WOULD'VE PROBABLY BEEN OKAY. BUT, AND THAT WAS BEFORE, THAT WAS PROBABLY A YEAR AGO THAT WE GOT THAT. AND IT'S, IT'S DE UH, DEGRADED FURTHER. SO I DON'T KNOW IF THAT WOULD WORK. NOW I DIDN'T BOTHER TO GET ANOTHER ESTIMATE AS PEOPLE PROBABLY THINK I WAS CRAZY . ALRIGHT, THANK YOU. ANY OTHER QUESTIONS, COMMENTS? I'M GONNA CLOSE THE PUBLIC HEARING AT, UM, 6 0 6 AND, UH, OPEN UP THE, UH, FLOOR FOR, UM, DEBATE OR A MOTION. SO THIS IS A CERTIFICATE OF APPROPRIATENESS TO DEMOLISH. SO WE, MICHELLE, WE, WE VOTE ON IT THAT WAY? MM-HMM . OKAY. ANYBODY LIKE TO MAKE A MOTION? YEAH, . THAT SEEMS TO BE MY MY THING. I'D LIKE TO MOVE THAT WE, UH, CERTIFY A CERTIFICATE OF APPROPRIATENESS TO DEMOL THE BUNKHOUSE. I SECOND HEARING A MOTION ON THE FLOOR WITH A SECOND. THOSE IN FAVOR SIGNIFY BY SAYING AYE. AYE. AYE. THOSE OPPOSED? SAME SIGN THAT MOTION PASSES UNANIMOUSLY. COUNT FIVE, NOTHING. [5.A. Annual Ethics and Robert’s Rules of Order Training by the City Attorney’s Office.] OKAY. MOVING TO THE, UH, NEXT, UH, ITEM ON THE AGENDA IS THE ANNUAL ETHICS AND ROBERT'S RULES OF ORDER TRAINING. THANK YOU. UH, GOOD AFTERNOON. SO EVERY YEAR WHAT WE DO IS WE KIND OF GO THROUGH A REVIEW OF SOME OF THE RULES AND RESPONSIBILITIES AND SOME OF THE LEGAL ISSUES RELATED TO THE HISTORIC COMMISSION. UM, NONE OF YOU HERE ARE MEANT TO BECOME EXPERTS. THAT'S WHAT STAFF IS. STAFF IS HERE, NOT THAT WE'RE COMPLETE EXPERTS, BUT STAFF IS HERE TO SUPPORT YOU AND PROVIDE ANY ADVICE AND KIND OF INFORM YOU ON ISSUES THAT MAY COME UP. I KNOW WE HAVE A NEW BOARD MEMBER HERE TODAY, SO PERHAPS IT'S FORTUITOUS THAT WE'RE DOING IT HERE TONIGHT. SO BASICALLY, I'M GONNA GO THROUGH A LITTLE HISTORY OF THE HISTORIC COMMISSION, TALK A LITTLE BIT ABOUT ROBERT RULES OF ORDER, TOUCH BRIEFLY ON PUBLIC INFORMATION REQUEST, OPEN MEETING ACT REQUIREMENTS AND CONFLICT OF INTEREST. THE POINT OF ALL OF THIS IS YOU, IF YOU'D LIKE TO HAVE A COPY OF THE POWERPOINT, YOU CERTAINLY MAY DO. SO. I CAN HAVE A THAT GO THROUGHOUT THE PLANNING, BUT YOU DON'T EVEN HAVE TO TAKE NOTES. UM, THIS IS REALLY JUST TO HAVE YOU KIND OF BE AWARE OF THESE ISSUES SO THAT IF YOU EVER, IF STAFF EVER RAISES THEM TO YOU, YOU'RE NOT LIKE, OH, WAIT, WHAT'S PUBLIC INFORMATION ACT? YOU AT LEAST KIND OF HAVE A, HOPEFULLY A VAGUE MEMORY THAT WE KIND OF TALKED ABOUT THIS ONCE, SO IT'S NOT A VERY LONG PRESENTATION. I DON'T WANNA BORE YOU GUYS INTO SUBMISSION. UM, BUT CERTAINLY IF YOU HAVE ANY SPECIFIC QUESTIONS AT ANY TIME, EITHER DURING THIS PRESENTATION OR WHILE YOU SERVE ON THIS BOARD, PLEASE DO REACH OUT TO STAFF. UM, I ALWAYS HAVE MY CELL PHONE AVAILABLE TO CITY OFFICIALS, AND YOU CAN ALWAYS TALK TO STAFF AS WELL, AND WE'LL ANSWER YOUR QUESTIONS ANYTIME YOU HAVE IT. THAT'S WHAT WE LOVE TO DO. THAT'S WHY WE LIKE TO WORK HERE. SO PLEASE DON'T BE SHY ABOUT ASKING ANYTHING OR ASKING ANY QUESTIONS. SO WITHOUT FURTHER ADO, SO THE HISTORIC COMMISSION IS A BOARD THAT WAS CREATED BY THE CITY COUNCIL. UM, HERE'S SOME KIND OF GENERAL INFORMATION ABOUT IT. IT, UH, ENFORCES OUR HISTORIC COMMISSION OR OUR HISTORIC, UH, ORDINANCE RULES THAT WE HAVE FOR THIS AREA. WHAT IT REQUIRES IS IT CREATES A REQUIREMENT THAT ANYONE WHO WANTS TO DO CERTAIN TYPE OF ELIGIBLE IMPROVEMENTS HAVE TO COME TO THE BOARD AS THE ONE. WE'RE HERE TO GET WHAT'S CALLED A CERTIFICATE OF APPROPRIATENESS. UM, CITY COUNCIL IS THE ONE WHO APPOINTS APPOINT TO YOU. UH, THEY APPOINT YOU BECAUSE THEY SAW THAT YOU HAVE SOMETHING IN YOUR RESUME THAT THEY LIKE, AND THEY WANNA ADD YOUR EXPERTISE TO THIS PARTICULAR BOARD. SO THANK YOU ALL FOR SERVING. UM, AND WE GENERALLY MEET PUBLIC, HOWEVER, IT'S NOT UNUSUAL FOR CERTAIN TIME SENSITIVE PROJECTS FOR US TO CALL SPECIAL MEETINGS. IF THAT WOULD EVER HAPPEN, STAFF WOULD, WOULD REACH OUT TO ALL OF YOU AND KIND OF PULL AVAILABILITY. [00:10:04] SO IT WAS CREATED DOWN IN 1997. UM, IT WANTS TO PRESERVE SOME OF THE BEAUTIFUL CHARACTER THAT IS IN HISTORIC DOWNTOWN LAKE CITY. AND SO, UH, WE LOVE IT. WE LOVE THE AREA. WE THINK IT BRINGS CHARM AND IT, UM, ADDS SOMETHING SPECIAL TO OUR, OUR, UH, OUR COMMUNITY. AND SO WE LIKE TO KIND OF PRESERVE THE STRUCTURE OF IT. AND SO WHAT YOU DO IS ACTUALLY VERY IMPORTANT BECAUSE IT'S VERY EASY FOR THE ENTIRE FLAVOR AND CHARACTERISTIC OF THE NEIGHBORHOOD TO CHANGE IF YOU AREN'T GONNA KIND OF HOLD DOWN TO THE HISTORICAL REQUIREMENTS. SO ALL OF THE REQUIREMENTS ARE LOCATED ONLINE. THEY'RE ON, UM, THE CITY'S WEBSITE, UH, THROUGH A WEBSITE THAT WE KIND OF HAVE CALLED UNI CODE. THAT'S WHERE EVERYTHING, ALL OF THE CITY'S RULES AND REGULATIONS ARE ON THERE. SO BASICALLY, IT KIND OF, WHAT I SAID BEFORE IS, UM, WHAT IT MEANS IS PEOPLE WHO LIVE IN THE HISTORIC DISTRICT, WHO HAVE THAT WONDERFUL DESIGNATION, UM, IF THEY MAKE CERTAIN IMPROVEMENTS TO THEIR HOMES, CERTAINLY ONES THAT KIND OF FACE THE VISIBLE RIGHT OF WAY AND SO FORTH, THEY HAVE TO, UH, COME TO THE BOARD TO GET PERMISSION. WE CERTAINLY WANT PEOPLE TO DO WHATEVER THEY WANT TO DO TO UPKEEP THEIR BEAUTIFUL HOMES, BUT AGAIN, COUNCIL HAS A PREROGATIVE TO KIND OF MAINTAIN THE, THE STRUCTURE AND THE CHARACTER OF THIS. SO THAT BEING IN MIND, WE COME BEFORE THIS BOARD, YOU WILL HAVE STAFF PREPARE YOU REPORTS THAT KIND OF GIVE YOU A FURTHER DETAIL ABOUT THE NATURE OF THE PROPOSED IMPROVEMENTS. STAFF IS HERE TO ANSWER QUESTIONS. UM, I BELIEVE WE SEND OUT THE, UH, REPORT PACKET WAY IN ADVANCE. SO CERTAINLY IF YOU EVER WANNA ASK QUESTIONS, YOU CAN ASK 'EM HERE AT THE MEETING, OR YOU CAN ALSO ASK 'EM IN ADVANCE. SO ALL OF THE CITY'S SCORES AND COMMISSIONS ARE GOVERNED BY WHAT'S CALLED ROBERT'S RULES OF ORDER. I'M SURE YOU PROBABLY ALL OF YOU HAVE HEARD THIS BEFORE, BUT FOR THOSE OF YOU WHO HAVEN'T, ROBERT'S RULES OF ORDER IS JUST A TYPE OF VERY LOOSE GENERAL GUIDELINES AND PROTOCOL TO GOVERN HOW WE ACTUALLY CONDUCT BUSINESS WITHIN A MEETING. UM, THE IDEA BEHIND IT, AND THERE'S BEEN SEVERAL VERSIONS OF IT, AND ROBERT'S RULES OF ORDER IS SUBJECT TO UPDATES AND CLARIFICATIONS. UM, THERE'S VARIOUS VERSIONS. I THINK WE'RE ON A VERSION, ACTUALLY, I COULDN'T EVEN TELL YOU WHAT VERSION WE'RE ON . UM, BUT THERE'S VARIOUS VERSIONS AND IT'S AN A CUTE LITTLE BOOK THAT COMES OUT AND IT HAS A WHOLE BUNCH OF, OF RULES. UM, AND IT'S BASICALLY HOW YOU CONDUCT BUSINESS, HOW YOU ESTABLISH QUORUM. WHAT IT REALLY IS, IS IT ENSURES THAT THERE'S FAIRNESS AND THERE'S ORDER SO THAT YOU HAVE A LOT OF OPINIONS. UM, SOMETIMES, UH, OUR VOTES ARE GONNA BE UNANIMOUS. EVERYONE'S ON THE SAME PAGE, AND SOMETIMES THEY'RE NOT. AND IF THEY'RE NOT, THAT'S OKAY. BUT WE JUST WANNA MAKE SURE WE CREATE A SPACE WITHIN OUR PROTOCOL SO THAT THE DISSENTING VOICES OF VOICES THAT MAYBE DON'T AGREE NECESSARILY WITH THE MAJORITY HAVE A FAIR OPPORTUNITY TO KIND OF VOICE THEIR OPINION FOR THE RECORD. AND SO WE, THAT'S THE KIND OF NATURE OF ROBERT RULES, IF FOLLOWED CORRECTLY, KIND OF ENSURES THAT, BECAUSE WE CERTAINLY WANNA HEAR EVERYONE'S VOICE, NOT JUST THE VOICE OF THE MAJORITY. SO EVERYTHING THAT WE DO IS GOING TO BE ACTING THROUGH MOTIONS. SO WHAT STAFF WILL DO IS, UM, WHEN THEY PREPARE THE AGENDA, THEY'LL PREPARE THE AGENDA IN SUCH A WAY WHERE IT'S ALMOST LIKE A QUESTION, LIKE APPROVE A CERTIFICATE OF APPROPRIATENESS. AND SO WHEN YOU PASS MOTIONS, IT'S GOING TO BE, HEY, I MOVED TO DO THIS, OR I MOVED TO DO THAT. EVERYTHING THAT YOU DO HAS TO BE DUE THROUGH MOTIONS. AND SO IF WE ASK FOR YOUR PERMISSION FOR SOMETHING, IT'S GOING TO BE USUALLY IN THAT VEIN. AND SO THERE'S VARIOUS TYPE OF MOTIONS. AND IF IT WOULD BE HELPFUL IN THE FUTURE, I CAN CERTAINLY PROVIDE YOU A CHEAT SHEET. UM, HONESTLY, GOOGLE HAS ABOUT A MILLION AND A HALF OF THEM IF YOU EVER JUST DO A SIMPLE SEARCH. BUT GENERALLY IT'S A MAIN MOTION, WHICH IS LIKE AN ACT, A MOTION TO DO A PARTICULAR ACT. BUT THEN THERE'S ALSO OTHER TYPES OF MOTIONS HERE. I KIND OF HAVE A, A VERY, VERY BRIEF SUMMARY. SUBSIDIARY MOTIONS, PRIVILEGED MOTIONS, INCIDENTAL MOTIONS. DON'T HAVE TO MEMORIZE THIS, YOU DON'T HAVE TO KNOW THE DISTINCTIONS, BUT DEPENDING ON WHAT TYPE OF MOTION IT IS, SOME MOTIONS REQUIRE A SECOND. SOME DO NOT. SOME MOTIONS REQUIRE SUPER MAJORITY, SOME DO NOT. SOME MOTIONS. UM, YOU CAN DO LIKE CALL TO QUESTION IF THERE'S A LOT OF DEBATE, BUT YOU GUYS ARE JUST KIND OF WENT ROUND AND ROUND AND ROUND AND EVERYONE'S HAD THEIR SAY AND SOMEONE SAYS, HEY, YOU KNOW WHAT? I'M TIRED OF ALL THIS. LET'S JUST KIND OF, LET'S JUST VOTE ON IT. YOU KNOW, THERE'S, THERE'S WAYS TO DO THAT AS WELL. AGAIN, DON'T HAVE TO MEMORIZE THIS, THIS IS WHAT I'M HERE FOR AND STAFF IS HERE FOR TO KIND OF HELP YOU THROUGH THIS. BUT JUST TO KIND OF MAKE YOU AWARE THAT, UM, IF WE MAYBE ASK OR INTERRUPT, WHICH WE TRIED NEVER TO DO, BECAUSE WE REALLY JUST WANNA KIND OF SEE, BE WALLFLOWERS FOR YOU, WANT YOU GUYS TO DO ALL THE TALK. WE DON'T WANNA INTERFERE OR IMPEDE YOUR DEBATE OR DISCUSSION. UM, IF WE EVER INTERFERE, IT'S BECAUSE, OR RAISE OUR VOICE AT ALL. IT'S BECAUSE WE JUST WANNA SOMETHING WORDED CORRECTLY SO THAT THE MINUTES CAN ACCURATELY REFLECT WHAT WE BELIEVE IS THE WILL OF THE BOARD. JUST QUICK QUESTION. SO NORMALLY WHAT HAPPENS HERE IS, UM, THERE'S A MOTION BASICALLY PRESENTED BY THE, UM, AGENDA ITEM. AND THEN, UM, OFTEN WE'LL MAKE, MODIFY THAT IN SOME WAY, SHAPE, OR FORM. BUT THAT'S STILL JUST A, A MAIN MOTION WHEN WE, WHEN WE DO THAT, IT, IT DEPENDS, UM, IF THE PERSON WHO MAKES THE MOTION, IF YOU, YOU CAN CERTAINLY SAY I'VE, I'VE SEEN SOME COUNCIL, I'VE WORKED IN SEVERAL DIFFERENT CITIES. SOME PEOPLE SAY I MOVE TO APPROVE THIS ITEM AS STAFF'S RECOMMENDATION, ESPECIALLY IF IT'S [00:15:01] POSTED ON THE AGENDA, THAT'S BE SUFFICIENT. SOMETIMES IF IT'S A VERY WORDED AGENDA ITEM, I DON'T THINK THE BOARD HAS THAT PROBLEM OF SOME PEOPLE DO THAT. UM, IF YOU ARE THE ONE WHO ARE MAKING THE INITIAL MOTION AND YOU WANT TO ADD CLAUSES WHILE YOU'RE MAKING THAT INITIAL MOTION AND SOMEONE'S SECOND, WE'RE FINE. BUT IF YOU MAKE A MOTION AND SOMEONE SAYS, HEY, I WANNA ADD IT AFTER IT'S BEEN MOTIONED AND SECONDED, THEN TECHNICALLY THAT'S A MOTION TO AMEND. AND SO THEN WHAT YOU HAVE TO DO, SO LET'S SAY, HEY, I, I APPROVE, THERE'S THE CERTIFICATE OF APPROPRIATENESS FOR HOUSE 1, 2, 3 OLIVE STREET, AND THEN SOMEONE SAYS, I SECOND, AND THEN SOMEONE SAYS, WELL, I WANNA APPROVE IT TOO, BUT I WANNA APPROVE IT AND SAY THAT THEY HAVE TO USE THIS PARTICULAR TYPE OF SHINGLING OR SOMETHING LIKE THAT. WELL, IN THAT CASE, THAT'S A MOTION TO AMEND, WHICH MEANS IT DOESN'T GO INTO EFFECT UNTIL IT'S SECONDED AND EVERYONE AGREES THAT THEY'RE GONNA UPDATE THE MOTION FOR THAT NEW ONE. THEN AFTER YOU HAVE A MOTION OR YOU VOTE TO ACTUALLY AMEND THE MOTION, THEN THE MOTION IS AMENDED AND THEN YOU VOTE ON THAT MOTION AS AMENDED. SO IT'S KIND OF LIKE, IT SEEMS LIKE IT'S DUPLICATIVE, AND I APOLOGIZE FOR THAT. THAT'S JUST KIND OF THE REALITY OF ROBERT'S RULES. SO SOMETIMES IF YOU WANT TO DO SOMETHING LIKE THAT, I MAY KIND OF, YOU, YOU MIGHT HAVE THOUGHT THAT YOU VOTED ON SOMETHING WHICH YOU ACTUALLY JUST VOTED TO AMEND IT NOT TO ACTUALLY DO IT. SO THAT'S OUR JOB TO KIND OF KEEP TRACK OF THAT. AND SO SOMETIMES CHRIS AND I, OR MARK AND I WILL KIND OF LOOK AT EACH OTHER LIKE, WAIT, DID WE, WHERE ARE WE AT IN THE PROCESS? JUST TO MAKE SURE THAT WE'RE, GET EVERYTHING ON THE RECORD. OKAY, YES, MARK IS REALLY GOOD ABOUT, WE'LL, WE'LL ALSO BE VERY GOOD. UM, STAFF IS ALWAYS GONNA BE TAKING MINUTES. AND SO SOMETIMES WE'LL SAY THINGS TO THE RECORDS. WE'LL HAVE A LOT OF PUBLIC HEARINGS. AND SO PART OF IT IS WE WILL, WE WANNA MAKE SURE THAT WE GET IT LIKE, HEY, WE OPEN THE PUBLIC HEARING AT SIX 16 AND WE CLOSE IT AT SIX 16 SO THAT IF WE SAY IT VERBALLY ON THE RECORD, STAFF WILL LISTEN TO THE AFTER THE FACT. AND THAT'S WHEN THEY USE THAT TO WRITE THEIR MESSAGE. SO SOMETIMES, WE'LL, EVEN THOUGH IT'S OBVIOUS WHAT EVERYONE'S DOING, WE WILL SAY IT OR EDITORIALIZE IT SO THAT WE CAN MAKE SURE THE THE MINUTES ARE ACCURATE. UM, AND ROBERT'S RULES ARE, AND ESPECIALLY HOW CITY HAS CONDUCTED HIS BUSINESS, THE CHAIR HAS A LOT OF RESPONSIBILITY. UM, THE CHAIR IS THE PERSON WHO KIND OF CONTROLS AND HAS THE FLOOR AND MAKES SURE EVERYONE HAS, UH, A RIGHT TO SAY. USUALLY IF YOU WANT TO BE, UM, COUNCIL, IF YOU EVER WATCH COUNCIL MEETINGS, YOU KNOW THEY HAVE A LITTLE CLICKER HERE, NOT SO MUCH. YOU JUST KIND OF RAISE YOUR HAND IF YOU WANNA TALK, AND YOU DON'T REALLY SPEAK UNTIL THE CHAIR RECOGNIZES YOU. UM, IT IS A LITTLE INFORMAL. I WILL SAY ALL OF THESE RULES, UM, WE'D LIKE TO FOLLOW 'EM BECAUSE IT CERTAINLY HAS A, A, UM, ASSUMPTION THAT IF YOU FOLLOW THEM, PEOPLE GET THEIR RIGHTS AND PEOPLE GET TO SPEAK. BUT THAT BEING SAID, THEY'RE NOT LAWS, THEY'RE NOT REGULATIONS, THEY'RE GUIDELINES. SO IF WE HAVE A LITTLE DEVIATION HERE AND THERE, THAT DOESN'T INVALIDATE THE ACTION. IN FACT, OUR OWN ORDINANCES HAS IN THERE THAT SAYS IN OUR CODE OF ORDINANCES, IF YOU LOOK ONLINE, I BELIEVE IT'S CHAPTER TWO, SAYS THAT IF THERE'S MINOR DEVIATIONS, IT DOESN'T INVALIDATE AN OTHERWISE LEGAL ACTION. SO IF SOMEONE, FOR INSTANCE, WANTS TO SPEAK AND THEY DIDN'T RAISE THEIR HAND FIRST OR SOMETHING OF THAT NATURE, THAT DOESN'T MEAN EVERYTHING ELSE IS RUINED. SO ALSO WANTED TO KINDA LIKE, IT'S IMPORTANT TO FOLLOW THE RULES, BUT DON'T STRESS OUT ABOUT THEM. SO MOST OF THE THINGS IS GOING TO BE BY MAJORITY RULES. UM, OCCASIONALLY, I CAN'T THINK FOR THIS PARTICULAR ONE, UM, SOME BOARDS HAVE TO DEAL WITH IT WHERE THEY HAVE TO HAVE A SUPER MAJORITY. SO I, I DON'T BELIEVE THAT'S THE CASE FOR THIS CASE, BUT SOMETIMES THAT REQUIRES STAFF TO KIND OF THINK WHERE YOU CAN ACTUALLY HAVE A MAJORITY, UM, VOTE FOR SOMETHING. BUT BECAUSE IT'S NOT A SUPER MAJORITY, TECHNICALLY IT FAILS. AND SINCE THIS IS AN EIGHT MEMBER BOARD, UM, ALL TIE VOTES ARE GOING TO BE FAIL VOTES. SO JUST BE AWARE IF YOU HAVE AN EVEN NUMBER AND IT'S HALF AND HALF THAT IS AS GOOD AS EVERYONE VOTING AGAINST IT. SO THAT'S JUST THE REALITY OF IT. SO AGAIN, WE TALKED ABOUT THE CHAIR, UM, WE TALKED ABOUT MEMBERS, WE TALKED ABOUT, UM, AND I WILL SAY WHEN WE KEEP MINUTES OF RECORDS AND, AND WE WILL PASS 'EM OUT TO, TO STAFF AND TO THE BOARD MEMBERS, UM, IT'S NOT A TRANSCRIPTION OF THE MEETINGS. THAT'S NOT WHAT MINUTES ARE FOR. WE, WE PROBABLY COULD GET A TRANSCRIPTION BECAUSE OF TECHNOLOGY THAT WE HAVE NOWADAYS. IT IS MEANT TO BE A SUMMARY. SO IF THERE'S A DEBATE, UM, IT'S NOT GONNA SAY SO-AND-SO SAID SOMETHING, THEN SO-AND-SO SAID SOMETHING ELSE. AND THEN SO-AND-SO INTERRUPTED SOMEONE AND SCRATCHED THEIR HEAD AND DID THIS. WE'RE NOT GONNA DO ANYTHING LIKE THAT. IT'S GONNA BE DISCUSSION ENSUED. THIS WAS THE VOTE, THIS WAS THE VOTE TALLY. SO IT'S MEANT TO BE PURELY SUMMARY. UM, THAT BEING SAID, WE PROBABLY DO KEEP, UH, A RECORD AND VIDEO OF ALL OF THESE. SO IF YOU EVER GET BORED AND YOU WANNA DO SOME REQUESTS, UH, STAFF WILL HAVE RECORDS OF THOSE. PLEASE, IF I MAY ADD ONE THING THAT HELPS US IMMENSELY, BECAUSE LIKE MICHELLE SAID, THESE ARE RECORDED AND THEY'RE ALSO RECORDED ON, UH, FOR VERBALLY. ONE THING THAT HELPS US A WHOLE BUNCH IS ESPECIALLY WHEN YOU'RE MOTIONING, SOMETIMES WHEN WE'RE DOING THE MINUTES, WE DON'T HAVE THE VIDEO, OR IF WE HAVE THE VIDEO, IT'S NOT SHOWING YOUR FACES. SO IT HELPS US WHEN THE MOTION IS SAID, WHO'S GIVING THE FIRST, WHO'S GIVING SECOND, BECAUSE IT HELPS US TRANSCRIBE THOSE IN. THAT HELPS [00:20:01] US SO MUCH OVER TIME. WE'LL GET TO KNOW VOICES, BUT SOMETIMES IT'S JUST, YOU KNOW, IF SOMEONE HAS A COLD OR IF IT'S JUST, YOU KNOW, IF THERE'S SOMETHING GOING OUTSIDE, IT MAKES IT DIFFICULT TO TRY TO UNDERSTAND. THE OTHER THING THAT HELPS US IMMENSELY IS WHEN YOU'RE SPEAKING, JUST MAKE SURE YOU SPEAK INTO THE MIC. SO, BECAUSE AGAIN, IT IS RECORDED SO WE HAVE A CLEAR, CONCISE, UH, RECORDATION OF WHAT IS BEING SAID THAT MAKES IT, THAT, YEAH, THAT HELPS US. AND I, AND I, AND I HATE TO PUT THIS RESPONSIBILITY ON ONE PERSON, BUT THE CHAIR GENERALLY WE LIKE THAT. UM, IT, IT SEEMS TO BE EFFICIENT. AND SO YOU'RE THE ONE YOU CAN MAKE MOTIONS, BUT GENERALLY SPEAKING, BECAUSE YOU'RE CHAIRING THE MEETING, IT SHOULD BE SOMEONE ELSE WHO ACTUALLY MAKES THAT INITIAL MOTION. IF YOU WANT A SECOND, THAT'S FINE, BUT GENERALLY WHAT WE LIKE, HOW IT, HOW IT SEEMS TO WORK SEAMLESSLY IS IF SOMEONE MAKES A MOTION, YOU'LL SAY TO THE RECORD, AND I SEE SO AND SO MADE A MOTION, AND SOMEONE WILL SAY SECOND, AND YOU'LL BE LIKE, I SAW, AND SO AND SO SAID SECOND. AND THEN IT'S, IT'S EASIER THAT WAY. SO, UM, WANTED TO TALK BRIEFLY. I USED TO HAVE ABOUT 10 DIFFERENT SLIDES ABOUT PUBLIC INFORMATION ACT AND I DON'T THINK THAT REALLY HELPED ANYONE. SO I'M JUST GONNA DO ONE SLIDE HERE. YES. AGAIN, YOU'RE NOT MEANT TO, UH, KNOW THE IN, IN AND OUTS OF THAT. WE ACTUALLY HAVE ATTORNEYS IN MY OFFICE WHO DO THAT, AND IT IS QUITE A, A HAIRY BUREAUCRATIC BEAST TO, TO DEAL WITH THE PUBLIC INFORMATION ACT. A LOT OF RULES. AND FOR EVERY RULE THERE'S ABOUT 10 EXCEPTIONS. AND FOR EVERY EXCEPTION, THERE'S ABOUT 10 COUNTER EXCEPTIONS. SO QUITE A LOT TO KEEP A TRACK OF. UM, BASICALLY I JUST SOMETHING THAT YOU SHOULD BE AWARE OF. UM, YOU DON'T HAVE CITY EMAIL ADDRESSES, YOU HAVE CELL PHONES. I'M SURE ALL OF YOU USE EMAILS AND ALL OF YOU USE CELL PHONES AND IT SEEMS LIKE WE'RE THE GENERATION OF IMESSAGES OR ANDROID USERS, WHATEVER YOU'RE CALLED, THOSE JUST REGULAR TEXT MESSAGES. UM, BE AWARE THAT WHENEVER YOU'RE TALKING ABOUT CITY BUSINESS, EVEN AMONGST YOURSELVES, IF YOU'RE TEXTING EACH OTHER, HEY, WHAT DO YOU THINK OF THAT APPLICATION? HEY, WHAT DO YOU THINK OF THIS? THAT IS ACTUALLY, UM, EVEN THOUGH IT'S ON YOUR PRIVATE PHONE AND ON YOUR PRIVATE SERVER AND YOUR PRIVATE EMAIL ADDRESS, THAT IS SUBJECT TO PUBLIC INFORMATION ACT REQUEST. AND SO HOW THIS WOULD RUN DOWN IS SOMEONE WOULD DO A, UM, PUBLIC INFORMATION REQUEST, THEY'LL SUBMIT IT, MOST OF THEM ARE SUBMITTED ONLINE THROUGH THE CITY SECRETARY'S PORTAL. AND THEN STAFF WOULD GET IT AND IT WOULD BE SOMETHING LIKE, HEY, SEND ME ALL OF THE COMMUNICATIONS BETWEEN THE BOARD MEMBERS ABOUT THIS PARTICULAR APPLICATION PROCESS. SO WHAT WE'LL DO IS WE HAVE YOUR PERSONAL EMAIL ADDRESSES, WE'LL SEND THAT OUT TO YOU WHEN WE SAY, WITH A COPY OF THE REQUEST SAYING, HEY, WE GOT THIS REQUEST, YOU'RE REQUIRED TO KIND OF GIVE US ANYTHING RESPONSIVE THAT INCLUDES TEXT MESSAGES, THAT INCLUDES EMAILS, IT DOESN'T HAVE TO BE IN PAPER FORM, ELECTRONIC DOCUMENTS WORK TOO. AND THEN WE REQUIRE YOU TO, UH, PROVIDE US A COPY OF THAT. IF YOU DON'T HAVE ANYTHING, YOU JUST SAY, I DON'T HAVE ANYTHING RESPONSIVE. BUT IF YOU DO, YOU HAVE TO RESPOND. I WILL SAY, YOU SHOULD RESPOND BECAUSE A PUBLIC INFORMATION ACT HAS BOTH CIVIL AND CRIMINAL PENALTIES. SO WE WANNA MAKE SURE THAT YOU'RE AWARE OF THAT AS A HEADS UP. UM, THERE'S CERTAIN THINGS, UM, WE'VE NEVER EXPECT YOU TO TELL US OR WE NEVER EXPECT YOU TO KNOW WHAT IS CONFIDENTIAL AND WHAT ISN'T. THERE IS JUST SO MANY EXCEPTIONS TO DISCLOSURE, AND IT COULD JUST DEPEND ON IF WE'RE IN LITIGATION, IT COULD DEPEND ON IF THERE'S A CRIMINAL INVESTIGATION THAT'S COULD ALWAYS BE PEPPERED SOMEWHERE IN THE FACTS SOMEHOW. UM, SO WHAT WE DO IS WE JUST ASK YOU TO SEND US THE UNREDACTED COPIES AND THEN WE WILL GO THROUGH AND WE KNOW WHAT NEEDS TO BE REDACTED AND WHAT DOESN'T. AND BECAUSE WE'RE ON THE INTERNAL SIDE, WE KNOW WHAT'S GOING DOWN, IF THERE'S LITIGATION, IF THERE'S A LAWSUIT, IF THERE'S SOMETHING. SO WE GO THROUGH REDACTION. SO SOMETIMES PEOPLE WILL SEND US SOMETHING AND THEY'LL BE LIKE, I DON'T WANNA SEND IT TO YOU BECAUSE IT HAS MY BIRTHDATE OR IT HAS MY SOCIAL, OR IT HAS MY PERSONAL EMAIL ADDRESS. OR IT HAS SOMETHING. WE, WE HAVE PROGRAMS THAT GO AND LOOK ON THAT. WE HAVE PEOPLE WHO HAVE VERY SPECIFIC TRAINING WHERE THAT'S ALL THEY DO. SO WE HAVE THE EXPERTS TO HANDLE THAT. ALL WE NEED YOU TO DO IS LET US KNOW IF THERE'S ANYTHING CONFIDENTIAL. I MEAN ANYTHING RESPONSIVE. SO WE RESPOND. UM, THERE IS A VERY SPECIFIC STATUTORY DEADLINE. WE HAVE TO RESPOND TO THE REQUESTER. UM, AND WHEN I SAY RESPOND TO IT, THERE'S SEVERAL DIFFERENT RESPONSES THAT COULD CHECK THE BOX. ONE OF THEM COULD BE TO PROVIDE THE RESPONSIVE INFORMATION. THE OTHER COULD BE TO TELL THEM, HEY, THERE'S AN EXCEPTION TO DISCLOSURE. WE'RE GONNA ASK THE AG FOR PERMISSION TO WITHHOLD IT BECAUSE OF COURSE, UNLESS THE AG TELLS US WE CAN WITHHOLD THINGS, WE ALWAYS HAVE TO ASK PERMISSION. WE DON'T GET TO DECIDE WHAT TO KEEP FROM THE PUBLIC OR NOT. THE GENERAL RULE IS THAT BECAUSE WE'RE TAXPAYER FUNDED, EVERYTHING THAT WE DO IS PUBLIC. WE ARE SUBJECT TO SCRUTINY. SO THAT'S THE GENERAL RULE. SO THAT BEING SAID, WE, WE PREFER YOU NOT WAIT TO THE FULL 10 DAYS. WE PREFER YOU TO KIND OF RESPOND AS SOON AS YOU GET ANY EMAILS FROM US. UM, THAT BEING SAID, WE USUALLY DON'T GET PIRS FOR THINGS OF THAT NATURE. BUT JUST AS A HEADS UP, SO THAT YOU'RE NOT SHOCKED IF YOU EVER GET AN EMAIL FROM ONE OF OUR STAFF MEMBERS SAYING THAT, IN ADDITION TO, I ALSO WANNA TALK WITH YOU ABOUT OPEN MEETINGS ACT. OPEN MEETINGS ACT ONLY APPLIES TO GOVERNMENTAL BODIES OR, AND THIS IS A KICKER, QUASI-GOVERNMENTAL BODIES, WHICH IS WHAT YOU ARE. UM, IT DOES NOT APPLY TO ADVISORY BOARDS. THAT BEING SAID, I SHOULD TELL YOU THAT CITY COUNCIL HAS DECIDED THAT THEY SAID THEY PASSED AN ORDINANCE THAT REQUIRES, UM, THAT HAS ALL OF ITS BOARDS, EVEN ADVISORY [00:25:01] ONES, UM, KIND OF COMPLY WITH THE OPEN MEETINGS ACT, ESPECIALLY IN REGARDS TO, UM, POSTING AGENDAS. THEY DID HAVE A RECENT, UH, LEGISLATIVE CHANGE RECENTLY THAT AFFECTED, UH, OPEN MEETINGS ACT. IT USED TO BE THAT YOU HAD TO POST 72 HOURS BEFORE A PARTICULAR MEETING AND THEY CHANGED IT NOW TO THREE BUSINESS DAYS. SO IF YOU HAD A MEETING ON A TUESDAY, YOU HAD TO POST NO LATER THAN A SATURDAY. 'CAUSE THAT WAS YOUR 72 HOURS. NOW IT'S THREE BUSINESS DAYS BEFORE. SO IF YOU HAVE A MEETING ON TUESDAY, YOU HAVE TO POST BY WEDNESDAY. SO THAT'S QUITE A LOT OF TIME. UM, SO GENERALLY WE LIKE TO MAKE SURE THAT WE'RE STAFF IS UNDERSTANDING THAT STAFF IS THE ONE WHO HANDLES THAT. UM, IT ALSO MEANS THAT, UM, BECAUSE YOU'RE QUASI, UH, JUDICIAL, AND THE REASON I SAY THAT IS BECAUSE THESE CERTIFICATES OF APPROPRIATENESS, THERE'S NO ONE ELSE THAT THIS GOES TO. YOU ARE THE FINAL DECISION MAKERS. SOMEONE DOESN'T LIKE IT IF YOU DENY THEM. THAT IF YOU DECIDE THAT YOU WANNA, DON'T WANNA GRANT IT, THEIR ONLY RECOURSE, HONESTLY IT THAT WAY IS TO SEEK JUDICIAL REVIEW. AND SO THAT BEING SAID, YOU, YOU QUALIFY AS A QUASI-JUDICIAL BOARD. SO REGARDLESS OF WHATEVER ORDINANCE THE COUNCIL, UH, PASSES, YOU HAVE TO COMPLY WITH THE OPEN MEETINGS ACT. UM, IN ADDITION TO NOTICE REQUIREMENTS, WHAT THAT MEANS IS THAT YOU NEED TO BE CAREFUL WITH HOW YOU TALK AMONGST YOURSELVES, ESPECIALLY IF THERE'S A QUORUM PRESENT. SO, UM, THE REASON THE COUNCIL WANTS YOU ON, YOU, PARTICULARLY ON THIS BOARD, IS BECAUSE YOU OBVIOUSLY HAVE SOME EXPERTISE IN YOUR BACKGROUND THAT WOULD BE OF VALUE WHEN EVALUATING SOME OF THE QUESTIONS THAT COME BEFORE THIS BOARD. SO WE UNDERSTAND THAT YOU HAVE CON CONTACTS THAT YOU KNOW, PEOPLE WHO LIVE IN THE HISTORIC DISTRICT, THAT YOU HAVE SOME SORT OF MAYBE PROFESSIONAL ENGAGEMENT. WE UNDERSTAND THAT, BUT YOU HAVE TO BE MINDFUL OF QUORUM AND YOU HAVE TO BE MINDFUL OF SPEAKING ABOUT MATTERS THAT ARE GONNA BE POTENTIALLY COMING BEFORE THE BOARD. SO SAY FOR INSTANCE, YOU, UM, ARE AT A SOCIAL GATHERING TOGETHER JUST TALKING ABOUT STUFF AND SUDDENLY YOU START TALKING ABOUT THIS MATTER. IF THERE'S A QUORUM OF YOU THERE, ONE OF YOU SHOULD PROBABLY LEAVE OR, AND YOU SHOULD PROBABLY ABSTAIN FROM THAT. AND THE WHOLE THEORY BEHIND IT IS BECAUSE YOU'RE A QUASI-GOVERNMENTAL BODY, THE PUBLIC HAS A RIGHT TO HEAR YOU DELIBERATE. SO IF YOU'RE TALKING ABOUT SOMETHING, ALL OF THIS IS TAXPAYER FUNDED, THEY HAVE THE RIGHT, THEY DON'T NECESSARILY HAVE THE RIGHT TO DEBATE WITH YOU, BUT THEY HAVE THE RIGHT TO KNOW. IF YOU SAID NO TO SOMETHING, WHY DID YOU SAY NO? WHAT WAS YOUR REASONING? WHAT WAS WHY, WHY ARE YOU DENYING THEM THE RIGHT TO THIS? AND SO, BECAUSE THAT'S THE KIND OF PRINCIPLE BEHIND IT. SO YOU CAN'T HAVE THESE CONVERSATIONS OUTSIDE OF A PUBLICLY POSTED MEETING. ALSO BE CAREFUL. OPEN MEETINGS ISN'T JUST FOR VERBAL COMMUNICATIONS. IT CAN ALSO BE IMPLICATED WITH EMAILS. AND SO IF YOU GUYS ARE EMAILING ON A CHAIN, ALL OF YOU ARE ON EMAIL FOR WHATEVER REASON. THAT'S WHY I ALWAYS TELL STAFF, UM, WHENEVER THEY'RE EMAILING SOMETHING TO THE ENTIRE BOARD, UH, BCU GUYS. SO IF YOU HAVE A QUESTION BACK TO STAFF, YOU'LL EMAIL DIRECTLY BACK TO STAFF. YOU'RE NOT GONNA CC EVERYONE ELSE. AND SO THAT'S GENERALLY KIND OF HOW WE DO THINGS. UM, SO JUST BE AWARE THAT IT'S NOT JUST UH, TALKING. IT'S ALSO COULD BE WRITTEN COMMUNICATIONS AND SO FORTH. ALSO BE CAREFUL, UM, UH, AND THIS IS NOT SO MUCH A VIOLATION, BUT JUST SOMETHING TO BE CAREFUL OF SOMETIMES, UM, PEOPLE WHO ARE APPLICANTS MAY KNOW THAT YOU'RE ON THE BOARD MAY APPROACH YOU. BE CAREFUL WITH THAT AS WELL. BE CAREFUL WITH WALKING QUORUMS WHERE YOU'LL GO TALK TO THAT PERSON AND THAT PERSON WILL TALK TO THAT PERSON AND THAT PERSON. IT'S LIKE A CHAIN KIND GAME OF TELEPHONE. JUST BE CAREFUL. 'CAUSE IF YOU GET ENOUGH PEOPLE KIND OF IN THE LOOP, THERE COULD BE SOME IMPLICATIONS OF VIOLATIONS. LIKE I SAID, THE GENERAL RULE BEHIND THIS IS JUST LETTING PEOP THE PUBLIC HAVE AN OPPORTUNITY TO HEAR WHAT YOU'RE SAYING AND YOUR RATIONALE FOR WHY YOU VOTE THE WAY YOU DO. SO A LOT OF RULES AGAIN ON THIS ONE. A LOT OF EXCEPTIONS TO THIS ONE AND COUNTER EXCEPTIONS AS WELL. SO NOT EXPECTED TO MEMORIZE ANY OF THIS. THIS IS WHAT WE'RE HERE FOR, JUST TO KIND OF BE AWARE IF WE ADVISE CERTAIN THINGS OR KIND OF WARN YOU OF CERTAIN THINGS, IT'S BECAUSE WE'RE KIND OF CONTEMPLATING SOME OF THE MANY, MANY ISSUES INVOLVED WITH THIS. AND I THINK THAT'S IT. SO ANY QUESTIONS AT ALL, GIVE ME A CALL. ANYTHING THAT YOU WANNA KNOW ABOUT, HAPPY TO TALK WITH YOU. THANKS. THANK YOU, MICHELLE. [6. Commissioner’s Comments ] THE NEXT ORDER OF BUS BUSINESS IS COMMISSIONER'S COMMENTS. UM, I THINK I'D LIKE TO, UH, START AND REQUEST THAT, UH, WE KIND OF INTRODUCE OURSELVES TO, TO DEIDRE SO WE CAN KIND OF HOW LONG YOU'VE BEEN ON THE, UH, BOARD, UM, WHAT INTEREST OR, UM, KNOWLEDGE YOU BRING TO THE BOARD. UM, IF WE COULD GO THROUGH THAT. MICHAEL, IF YOU CAN START. UH, MY NAME'S MICHAEL HENDERSHOT. UH, I'VE BEEN ON THE BOARD, THIS BOARD, OH, I THINK THIS MIGHT BE 14 YEARS OR SOMETHING LIKE THAT. , IT'S KIND OF KIND OF CRAZY TO THINK ABOUT. UM, I GREW UP IN LAKE CITY. UM, I AM AN ARCHITECT. I AM, AS MY MEMBERSHIP ON THIS BOARD IS, UH, EX-OFFICIO, WHICH MEANS I DON'T ACTUALLY VOTE. I'M, I'M LIKE AN ADVISOR SIMILAR TO STAFF. I'M KIND OF AN ARCHITECT ADVISOR, UH, FROM THE, UH, MOSTLY AS IT RELATES TO HISTORIC CONSTRUCTION TECHNIQUES [00:30:01] AND APPEARANCES AND THINGS LIKE THAT SO THAT WE ARE MAKING, YOU KNOW, GOOD DECISIONS BASED ON THE HISTORIC REALITIES. SO, UM, BUT ANYWAY, YOU KNOW, I I JOINED THE BOARD MOSTLY BECAUSE I GREW UP HERE AND I CARE A LITTLE BIT, SO I THOUGHT I'D GET INVOLVED AND, GOSH, 14 YEARS, THAT'S KIND, IT'S KIND OF WILD TO THINK ABOUT. SO ANYWAY, UM, YOU KNOW, I, I I STILL LIKE IT SO I STILL SHOW UP. SO . HI, I'M SUSAN MEYER. I'VE LIVED IN LEAGUE CITY 40 YEARS NOW. UH, IT'S HARD TO BELIEVE. LIVED ALL OVER THE UNITED STATES BEFORE THAT. UM, MY EXPERTISE, IF YOU WANT TO CALL IT THAT, IS I, HISTORY MUSEUMS MUSEUM PROFESSIONAL FOR QUITE A NUMBER OF YEARS. THAT'S PRETTY MUCH ALL THERE, THERE'S TO SAY ABOUT THAT. , I'M SUSAN PIERCE, I'VE BEEN ON THE BOARD, I DON'T KNOW, FOUR 10. I HAVE NO IDEA. YEAH, HOW MANY YEARS? I HAVE NO IDEA. UM, I WAS RECOMMENDED BY A PREVIOUS MEMBER BECAUSE I USED TO WORK FOR A LARGE LAW FIRM SO I CAN ACTUALLY READ AND WRITE. UM, I CONTINUE TO SERVE ON THE BOARD BECAUSE I DO HAVE AN ACTIVE INTEREST IN LEAGUE CITY. I ALSO HAVE LIVED HERE 40 YEARS ALREADY. SO LONG TIME. AND I THINK WHAT WE DO IS IMPORTANT. IT SEEMS KIND OF SURFACE SOMETIMES, BUT IT IS IMPORTANT. UM, MY NAME'S, UH, DAVE HA I'VE BEEN, UH, ON THE BOARD 10 YEARS. UM, I'M ACTUALLY A RESIDENT OF THE HISTORIC DISTRICT AND HAVE A, UH, HOME THAT WAS BUILT IN, UH, 1907. UM, YOU KNOW, DIDN'T REALLY START OFF AS HAVING ANY INTEREST IN OLD HOMES, BUT, UM, I, I DEVELOPED ONE AND LOVE THE, UH, THE NEIGHBORHOOD. SO, UM, THAT'S MY MOTIVATION FOR, UM, FOR BEING ON THE BOARD AND PARTICIPATING. I'M KELLY GREEN. UM, I'VE BEEN ON THE BOARD, THIS IS MY SECOND YEAR. UM, I THINK THE REASON I JOINED IS I GREW UP IN THE AREA. SO AGAIN, CARE ABOUT IT. I'M PASSIONATE ABOUT KEEPING LEAGUE CITY CHARMING. UM, THAT'S ONE OF THE REASONS WHY MY HUSBAND AND I MOVED BACK HERE WAS 'CAUSE OF THIS SORT OF SMALL TOWN CHARM FEEL OF THE HISTORIC DISTRICT. SO JUST WANNA MAKE SURE WE PRESERVE IT. WELL, THANK YOU ALL SO MUCH. UM, I DON'T KNOW IF YOU CAN HEAR ME, BUT, UM, I'M DEIDRA BRADLEY. UM, I'M A VICE PRESIDENT BY DAY AND ALSO AN ADJUNCT PROFESSOR AT UHCL. AND I AM, UH, A BUSINESS OWNER AS WELL, SO A LITTLE BIT BUSY, BUT, UM, I'VE LIVED IN LEAGUE CITY FOR FIVE YEARS. I'M ORIGINALLY FROM KENTUCKY. I COME TO HOUSTON BY WAY OF SAN ANTONIO. AND, UH, I HAVEN'T LIVED EVERYWHERE, BUT I'VE BEEN TO 39 STATES SO FAR. SO, UH, I'VE SEEN A LOT OF LITTLE TOWNS AND I WANTED MY DAUGHTER'S IN COLLEGE NOW AND I'VE GOTTEN A LITTLE BIT MORE, UH, AVAILABILITY TO GET ACTIVE IN THE COMMUNITY AND I LOVE THE HISTORICAL DISTRICTS OF EVERY TOWN I'VE EVER BEEN IN. AND SO IT'S IMPORTANT TO ME TO BE INVESTED IN MY COMMUNITY. SO THANK YOU FOR HAVING ME. WELCOME, WELCOME. THANK YOU. WHAT, WHAT DO YOU TEACH? HUMAN RESOURCES. YEAH. YEAH. IT'S MY PASSION. . IS THAT YOUR BUSINESS AS WELL? IT IS, YES. THAT AND EXECUTIVE COACHING, SO MM-HMM . OKAY. UM, SO IF THERE'S NO OTHER, UH, COMMISSIONER'S, COMMENTS, STAFF [7. Staff Comments ] COMMENTS? YES, I HAVE SEVERAL. UM, FIRST I'D LIKE, YOU KNOW, STAFF WOULD LIKE TO WELCOME, UH, COMMISSIONER BRADLEY TO THE COMMISSION. WELCOME. UM, SECONDLY, AS MICHELLE AS MS AS MICHELLE NOTED, UM, YOU SAW A LITTLE BIT DIFFERENCE IN HOW YOUR PACKETS CAME OUT. THEY CAME OUT A LITTLE BIT EARLIER. THAT LAW DID COME INTO EFFECT SEPTEMBER 1ST, SO YOU'RE GONNA SEE A LITTLE BIT DIFFERENCE THERE. UM, PACKETS ARE GONNA GET 'EM A LITTLE BIT EARLIER. WE'RE, WE'RE STILL DOING ADJUSTMENTS, BUT WE'RE ABLE TO MAKE IT. UM, THE NEXT THING, UM, WITH REGARDS TO IT DOES LOOK LIKE THAT, YOU KNOW, WE'RE HAVING INDICATIONS THAT, WE'LL, WE WILL HAVE AN OCTOBER MEETING, BUT WE WILL CONFIRM THAT WITH THAT TIME MCKENNA FRAME IN MIND IS THAT, YOU KNOW, JUST A REMINDER THAT WE DO SEND OUT QUORUM EMAILS. AND THE REASON WHY WE DO THAT AS A REMINDER IS BECAUSE WE HAVE TO NOTICE THESE 15 DAYS BEFORE THE MEETING, IS THAT IT HELPS US IF WE DON'T HAVE A QUORUM, IT GIVES US CUSTOMER SERVICE ALL AS A GROUP BACK TO THE APPLICANT TO KNOW. AND THAT'S WHERE SOMETIMES IF WE DO NEED TO DO A SPECIAL MEETING OR WE DO NEED TO, BECAUSE SPECIFICALLY WITH THIS BOARD, WE DO HAVE A STATUTE TIMELINE, OTHERWISE THE CERTIFICATE APPROPRIATENESS IS APPROVED AUTOMATICALLY. SO THAT'S WHY, UH, YOU KNOW, OF ALL THE BOARDS AND COMMISSIONS THAT WE ADMINISTER, SOMETIMES WE DO HAVE A LITTLE BIT MORE PRESSURE BECAUSE OF THAT STATUTE 45 DAYS. AND SO JUST TO REMIND, AND THAT'S WHERE, YOU KNOW, RESPONDING TO SALLY OR ANYBODY OF STAFF IF YOU'RE ABLE TO MAKE IT OR NOT MAKE IT IS VERY HELPFUL. SO WE DO THANK YOU FOR THAT AS WELL. UM, THE NEXT THING I HAVE IS JUST YOU'LL SEE AN EMAIL AND CAN, CAN YOU GO THROUGH THAT A LITTLE BIT MORE? SO THE [00:35:01] 45 DAYS, WHEN DOES THAT CLOCK START TICKING UPON SUBMITTAL? ONCE WE DEEM THAT, AS SOON AS WE DEEM THE APPLICATION COMPLETE, SO SOMEONE SUBMITS, WE WILL DO WHAT WE CALL AN APPLICATION COMPLETENESS REVIEW. YEAH, ONCE WE START THAT, THE CLOCK STARTS. OKAY. SO, UM, AND IT LOOKS LIKE THE LAST THING ON MY LIST, UH, IS THIS, IS THAT TIME THERE THAT FOR THOSE WHO ARE, UH, YOUR, UH, AND YOUR POSITIONS, YOU'RE GRANTED A TWO YEAR, UM, TIMEFRAME. WE WILL BE SENDING THOSE FOR, FOR POSSIBLE REAPPOINTMENT. IF YOU'RE INTERESTED IN REAPPOINTMENTS, WE WILL BE SENDING THE FIRST EMAIL, UH, IN THE NEXT COUPLE WEEKS. TYPICALLY THE CITY SECRETARY WILL SEND THAT TO US. BUT TYPICALLY WE START THAT IN IN SEPTEMBER. UM, THE CITY SECRETARY'S OFFICE DOES LIKE TO HAVE THOSE APPLICATIONS IF YOU'RE INTERESTED BY THE END OF OCTOBER, BECAUSE THAT GIVES THEM NOVEMBER TO PREPARE IT AND THEN SEND IT TO CITY COUNCIL LATE NOVEMBER, EARLY DECEMBER. UM, BUT IN THAT EMAIL WE WILL HAVE ALL THAT INFORMATION AND THE LINKS TO ALL THE RESOURCES TO GO AHEAD AND TO REAPPOINT, BUT I JUST WANTED TO MENTION THAT AS WELL. SO THAT IS ALL STAFF HAS TO CLARIFY. NO ACTION FOR US. WAIT FOR THE EMAIL AND THEN YEAH. WELL, AND IT'S BASICALLY, WE, WE LIKE TO SEND OUT TWO, SOMETIMES THREE EMAILS. THE FIRST ONE IS, HEY, JUST A REMINDER, YOUR YOUR POSITION IS UP FOR REAPPOINTMENT. HERE'S, HERE'S WHAT YOU NEED TO DO. AND I, AND HERE HISTORIC COMMISSION, I BELIEVE IS ONE OF THOSE WHERE THEY DO, YOU DO HAVE THE RESUME, YOU KNOW, THE LITTLE BIT STRINGENT CITY COUNCIL A COUPLE YEARS AGO HAD SEVERAL BOARDS AND COMMISSIONS WHERE THEY HAVE A LITTLE BIT MORE STRINGENT AND THOSE REQUIREMENTS AND WE WILL LIST THOSE ON THAT EMAIL. IT'S JUST, IT'S THE FIRST AND THEN WE'LL PROBABLY SEND IN A SECOND EMAIL, EITHER FIRST OR MIDDLE OF OCTOBER. HEY, YOU'VE GOT ABOUT HALF A MONTH LEFT. IF YOU HAVE ANY, IF YOU'RE HAVING ANY ISSUES, PLEASE REACH OUT EITHER TO OURSELVES OR TO THE CITY SECRETARY'S OFFICE. WE'RE HERE TO HELP. SO THANK YOU. OH, WITH THE RECENT CHANGE ON HOW WE NOTICE, UM, FOR PUBLIC HEARING, THE SIZE OF OUR SIGNS THAT WE POST, UM, ON THE PROPERTY HAVE DOUBLED IN SIZE. SO YOU MAY NOTICE THAT, UM, BECAUSE PEOPLE MAY COMPLAIN, , , BUT IT IS VISUALLY MUCH BETTER, BUT IT IS TWO FEET BY FOUR FEET, WHICH IS BASICALLY TWICE THE SIZE. SO, UM, IN CASE YOU GET QUESTIONS AFTER THE NEXT MEETING THAT WE HAVE OR DURING THE, DURING THE NOTICE PERIOD. OKAY, SO THE ONE, THE ONE ON BUTLER'S THEN WAS THE OLD ONE? YES, SIR. THAT'S THE OLD ONE. THE NEW ONE LOOKS MUCH MORE PROFESSIONAL. I'LL HAVE TO SAY , BUT, BUT JUST, YOU KNOW, SIMPLY SAY THE SIGN SIZE IS NOW DICTATED BY STATE LAW. OKAY, VERY GOOD. UM, SO WITH THAT, UH, WE REACHED THE, UH, LAST, WHICH IS ADJOURNMENT AND THERE'S NO VOTING REQUIRED FOR THAT. SO I'M GONNA CLOSE THE MEETING AT 6 38 AND THANK EVERYBODY FOR THEIR PARTICIPATION. YES. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.